Skip to main content

Current Host Family Resources

Find information for current host families below, including how renew or extend with AuPairCare, extension program pricing, tax information and details about your au pair's insurance and Visa.

Host Family Renewal Application

Ready to host a new au pair for another program year?

It’s easy to renew your host family application online and start viewing au pair profiles. AuPairCare recommends that host families renew their application at least 4 months prior to their current au pair’s U.S. departure. Simply login to Family Room and update your existing host family profile. 

Special Savings:

AuPairCare thanks our returning families by offering various discounts and benefits. All families will enjoy a waived application fee ($50 savings) plus a $500 program fee discount on your next overseas au pair. In addition, returning host families who match with an overseas au pair three months prior to their current program end date will receive an additional $250 early-match program fee discount. That is a total potential savings of $800*

*The repeat host family discount cannot be combined and is valid only when welcoming an overseas arrival - not applicable to in-country or extension au pairs.
 

AuPairCare Extension Program

The Extension Program is a wonderful opportunity to provide your family with continuous childcare for up to two years. After welcoming an au pair to your home for the first year, you and your au pair will have the option to extend your time together.

Program Details:

  • Host families and au pairs may extend their program one time for an additional 6, 9 or 12 months.
  • Au pairs will continue to work up to 45 hours per week, receive a weekly stipend from the host family, and earn vacation time as outlined in the Host Family Agreement.
  • The Department of State required educational component must be repeated during the extension period.

Deadline Dates:

Please review the Extension Deadline Dates that correspond to your au pair’s original U.S. arrival. Unfortunately, AuPairCare can’t accommodate late applications.

How to Apply:

AuPairCare recommends that host families and au pairs apply to the Extension Program after the au pair has been in the U.S. for at least seven months.

Login to Family Room to complete the Host Family Extension Application.

Your au pair will also need to complete the Au Pair Extension Application and submit proof of Completed Educational Coursework.

Extension Program Pricing: Year Two

Extension Program Pricing 12 Month Extension 9 Month Extension 6 Month Extension

Program Fees

(due 30 days prior to extension start)

$6,075

+ up to $500 towards additional 6 credit units *includes repeat host family discount

$5,200 

+ up to $500 towards additional 6 credit units

$3,550

+ up to $250 towards additional 3 credit units

The Department of State charges a one-time SEVIS extension processing fee of $367, which is due upon submission of your au pair extension request. The current au pair must be placed in the home for a minimum of six months to be eligible for Extension Program Pricing.

Travel and J-1 Visa Renewal and Extension Information

During the extension program, if an au pair wishes to travel outside of the United States, she may need to renew her J-1 Visa or obtain an additional tourist visa. An au pair must have her extension approved by the Department of State prior to the visa renewal appointment at a U.S. Embassy.

Please note: Au pairs from certain countries may be required to obtain a tourist visa to enter a foreign country. The J-1 Visa for the United States does not automatically grant entry into other countries. The au pair is responsible for checking the requirements for their home country.

Tax Information for Host Families

We know that the issue of taxes can be confusing relating to the au pair program, so AuPairCare is pleased to provide you with some general guidelines regarding childcare tax issues. We hope this information will provide a resource for you to prepare for a conversation with your own tax advisor or the IRS.

Child and Dependent Care Tax Credit
An au pair’s weekly stipend, the cost of room and board, and the program fee paid to AuPairCare is all eligible under the Child and Dependent Care Tax Credit as long as child care services were required in order for the Host to work or to seek employment.

The fee paid to AuPairCare is eligible only once the au pair begins to provide services. However, amounts paid to AuPairCare and that are later forfeited do not qualify. Please note that if a Host Family pays a fee (e.g. the payment due upon matching) in one calendar year, but the au pair does not begin to provide services until the next year, the fee is eligible in the year during which the au pair began to provide services.

To file for the credit, you must have your au pair’s Social Security number or ITIN (Individual Taxpayer Identification Number) and AuPairCare’s Federal Tax ID Number: 94-3382054.

Dependent Care Reimbursement Programs
The eligibility requirements for these programs are identical to those for the tax credit described above. Contact your employer for specific guidance on this issue.

Reporting for My Au Pair's Taxes
Host families usually do not need to pay federal unemployment tax (FUTA) for their au pairs. Host families are not required to withhold taxes unless the au pair (employee) requests that taxes be withheld and the host family (employer) agrees to do so. Please consult with your personal tax advisor or the IRS for definitive answers regarding your own situation.

Documentation for My Taxes
When you match with your au pair, the invoice statement is sent to the primary email address provided on the application.  To update your email address and/or request a copy of your invoice please email customercare@aupaircare.com.

Additional Resources

AuPairCare is not licensed to provide official tax advice, so we cannot provide host families or au pairs tax advice regarding program fee and wage inquiries. Tax laws vary from state to state, so we encourage host families and au pairs to consult with a local professional tax advisor or directly with the Internal Revenue Service for any specific questions regarding taxation.

Au Pair Travel and Accident Insurance

Attention: All STS Au Pairs who arrived or extended before Jan. 1, 2015 are covered under Falck TravelCare. Please scroll to the bottom of this section to find information on Falck Insurance.

All current au pairs (except STS au pairs mentioned above) are covered under a travel and accident insurance policy arranged by AuPairCare as part of their au pair benefits package and will be automatically enrolled with UnitedHealthcare StudentResources (UHCSR). Your au pair will create a "My Account." from UHCSR prior ro her arrival in the U.S. From this account, she will be able to print out her insurance ID cards, learn details of her coverage, and search the network of preferred provider doctors. It is your au pair's responsibility to familiarize herself with the policy coverage and exclusions.

Insurance Overview:

  • The UnitedHealthcare StudentResources policy number is 2013-202858-2. 
  • Visit www.uhcsr.com/aupaircare. This website provides a summary of insurance coverage, a complete brochure, a U.S. medical provider search, downloadable claim form, a Frequently Asked Questions section and other information.  
  • A UnitedHealthcare StudentResources representative is available Monday - Friday, 7a.m. - 7p.m. C.S.T. to answer any questions you may have. Call them at 1-866-548-8472.  

Locating a Medical Provider in the United States

  • In order to receive 100% coverage or reimbursement for covered medical services, your au pair must use an in-network Preferred Provider. To locate a medical provider in your area, you may search for a provider here.
  • If you are unable to find a medical provider in your area using the Provider Search, please contact UnitedHealthcare StudentResources at 1-866-548-8472. They will assist your au pair in finding a provider in your area.

Emergency Care

In the event of a life-threatening emergency, your au pair should always visit the Emergency Room immediately. If she has a medical emergency that requires hospitalization, UnitedHealthcare StudentResources will need to be notified prior to admission. The patient, patient’s representative, physician or hospital should telephone 1-877-295-0720 within two working days of the admission to provide notification of any admission due to Medical Emergency.

UnitedHealthcare StudentResources is open for Pre-Admission Notification calls from 8:00a.m. to 6:00p.m. C.S.T. Monday through Friday. Calls may be left on the Customer Service Department’s voicemail after hours by calling 1-877-295-0720.

Emergency room visits that do not result in admittance to a medical facility or are not necessary in order to treat an acute illness or accident will result in a non-emergency co-pay deductible payment of $250 USD that your au pair must pay. Before visiting an emergency room in the United States, ask your au pair if she is suffering from a life threatening or acute illness or injury. If not, it is best to contact a medical provider in your area.

More information is available for your au pair on the Current Au Pair Resources Page, or in Au Pair Room.

 

For STS Au Pairs who arrived or extended before Jan. 1, 2015.

Falck TravelCare 24-hour assistance

Telephone: + 46 8 587 717 17

Toll free number from USA/Canada: 1 800 871 9211

Fax: +46 8 505 939 13

Fax: when dialing from USA or Canada: 011 46 33 15 60 61

Website: www.falcktravelcare.com

Please contact your STS partner office with any specific policy questions or concerns.